General Project Administration Requirements

(Both federal-aid and state funded projects)

A.  Locality Will:

1. Be responsible for including the project in a Long Range Plan and Transportation Improvement Program that has been analyzed for air quality conformity (if in an attainment or maintenance area for air quality).
    
2. Meet with VDOT personnel (and other agency personnel at the Division’s discretion) prior to selection of a consultant or the commitment of any resources to scope the project, discuss the environmental clearances necessary and the procedure for submitting these environmental clearances to the VDOT Project Coordinator.
    
3. Use qualified staff or consultant services to manage the environmental process.
    
4. Provide VDOT Project Coordinator and Environmental Division an opportunity to review and comment on qualifications of consultants to perform the environmental studies before a contract is executed. 
    
5. Provide VDOT Project Coordinator and Environmental Division an opportunity to review and comment on the scope of work for the study before a contract is executed. 
    
6. Schedule meetings with VDOT Project Coordinator and Project Team Members at appropriate milestones in the study as identified during scoping to review study progress and adequacy. 
    
7. Provide all requests to VDOT Project Coordinator for technical and coordination assistance from Locality Project Manager and not from the Locality’s consultant.
    
8. Provide VDOT Project Coordinator with copies of all technical studies, reports, and project correspondence related to environmental coordination.

B.      VDOT Will:

1. VDOT Project Coordinator and Environmental Division will review and comment to Locality on the suitability of consultants responsible for conducting environmental work.  VDOT will commit to a five (5) business day turn around for comments after a complete qualification package is received.
    

2. VDOT Project Coordinator and Environmental Division will review and comment to Locality on the environmental scope of work, including the general level of effort allotted for the study if the Locality uses the services of a consultant.  VDOT will commit to a five (5) business day turn around for comments after a complete scope of work is received.

Forms:

• Section 4(f) form
• Section 4f form guidance)
• NEPA Concurrence Form
• NEPA Concurrence Form Guidance
• CE Form
• CE Form Guidance
• PCE Form
• PCE Form Guidance
• Project Early Notification (EQ-429)
• Water Quality Permits and Natural Resource Due Diligence Certification form (EQ-555)
• Hazardous Materials Due Diligence Certification form (EQ-121)
   

Guidance:

• SERP Preliminary Environmental Inventory – Example of PEI
• Right-of-Way Reevaluation (EQ-201) – VDOT must complete prior to R/W authorization
• PS&E Reevaluation (EQ-200) – VDOT must complete prior to advertisement authorization
• Environmental Certification/Commitments Checklist (EQ-103) – VDOT must complete prior to advertisement authorization
• VDOT Noise Guidance
• VDOT State Noise Abatement Policy
• VDOT Noise Barrier Process
• VDOT Noise Checklist
• FHWA Guidance on Air Quality
• Air Quality - VDOT's Consultants Guide
• Local Administration of Urban System Construction Program – Program Guidelines

Additional Guidance links   |   VDOT District Environmental Contacts