Construction and Maintenance Contracting

DIRECTORY -- Important phone call; Whom can you contact?

Announcements

• The October 27, 2009 advertisement contains only the Slurry Seal and Surface Treatment projects for the Staunton District.  

  The Chief Engineer has decided to delay the advertisement of the Slurry Seal and Surface Treatment projects in the remaining Districts until November 10, 2009 with the receipt of bids due on December 23, 2009.

  The statewide Plant Mix projects will be advertised on December 8th with the receipt of bids due on January 27, 2010.

  Please note that the DBE goals are now listed with the other pertinent information on the project information page, instead of on a separate DBE goals page.

• Changes in requirements for reflective sheeting and pavement markings
• NOTICE REGARDING STIMULUS PROJECTS
• PLEASE READ:  New Instructions for acquiring Critical Infrastructure Information (CII)
• PLEASE READ: Regarding Prequalification Inventory and Deficiency Report  

Today, VDOT issued a Request for Proposals (RFP) to solicit Design-Build Proposals from those entities interested in contracting to serve as the Design-Builder for the Approaches and Bridge over Tye River on Amherst/Nelson County Line, Virginia. Access http://www.virginiadot.org/business/request-for-proposals.asp to download the RFP.

• VDOT has issued an addendum to the Request for Proposals (RFP) to solicit Design-Build Proposals for the Approaches and Bridge over Tye River on Amherst/Nelson County Line, Virginia.
  Access http://www.virginiadot.org/business/request-for-proposals.asp to download the addendum to the RFP.

VDOT has released an RFP for a Bridge Rehabilitation Design Build Project in the Bristol District.  This project is funded through the American Recovery and Reinvestment Act.  The RFP for this project can be downloaded at the following location.  http://www.virginiadot.org/business/request-for-proposals.asp

Information, Memos and Letters

• Doing business with the Virginia Department of Transportation Guide - Competing in the Contracted Construction and Maintenance Program
• Use of DBEs and SWAM Firms
• Attention to All contractors regarding fraudulent letter
• Information regarding the acknowledgement of revisions
• DBE goal setting methodology -- 2007
• Eligible for fuel surcharge
• Buy America - U.S. Department of Transportation Federal Highway Administration
• Section 108 -- Prosecution and Progress of Work - revised
• Optional Fuel Item Listing
• The Special Provision for Optional Fuel Adjustment of Plant Mix Schedules and the form C-21B listing eligible pay items are now available (C-21B Form)
• State map -- Break up of the Districts

All Things Advertisement

• Contractor's Advertisement Bulletin Board (CABB)
  (Includes revisions, plan holders list, price sheets, links to electronic proposal and plans, etc.)
   For questions regarding the CABB system please call (804) 786-2124
• Order Blanks (Advertisements mailed to the contractor) and Entire Price Sheets File
• Current List of Advertisements and Letting Dates, Contingency times, Letting Place & Subscription Form
• Instructions for utilizing the Falcon Web site to acquire E-Plans/Proposals || Critical Infrastructure Information (CII) || FAQ Page
• Bid Results/Ballot - Notice regarding Bid Results on Line
• CONSTRUCTION BID OPENING VIDEO STREAM - Now available! 
• You can also view Bid Results using the Bid Express Web Site in REAL TIME!
• Bid Tabs
• Emergency Bid Tabs
• We want to keep you informed:  You can do this by selecting the link and filling out the form requesting your
  email account
• Public 36 Month Advertisement Schedule - 01/09  
• Policy Regarding the Contingency Letting Dates  
• Advertisements Archives (Where projects already bid are listed)

Contractor's Performance Evaluations

•  What is the CPE Reporting System?
• What are the CPE questions that the contractor will be scored on? 8MB
• CPE Frequently Asked Questions (FAQs)

Construction Scheduling Resources and Specifications

• C13C - Contractor's Progress Earnings Schedule
• FHWA Improvement Type Codes
• 
  
  Contract Time Determination Report (CTDR) resources/tools
• Guidelines (FHWA)
• Guidelines (VDOT)
• Worksheet VDOT Bar Chart Template
• Production Rates
• Other DOT Production Rate Averages

  
  Manuals, Books, Guides and Forms

  • Please feel free to use our on line publication sales form to place an order
  • Field Guide for Partnering for VDOT Projects -
  • 2005 Construction Manual (WORD/ZIP file) - updated 7/28/08
  • Road and Bridge Specifications 
  • Road and Bridge Standards - NEW LINK 6/1/09
       (Updated by Location and Design Division)
  • Post Construction Manual ( - 126kb) rev. 1/28/09 
  • Inspection Manual updated 4/08
  • The May 2005 Virginia Work Area Protection Manual is now available (4.94mb)
    THIS MANUAL APPLIES TO THE NOVEMBER JOBS
    It is better to save this document to your PC due to the large size
  • Construction Quality Improvement Program (CQIP) 2002 Check List - Updated 8/14/09
  • Construction Quality Improvement Program (CQIP) 2007 Check List - NEW 8/13/09
  • VDOT Construction Oversight Guide for Locally Administered Projects
  • Construction Directive Memoranda - update 5/21/09
  • Forms

Software You Might Need

• WinZip
• Adobe Reader
• Expedite
  

Present and Future Projects

• Dashboard (VDOT Project Management Tool)
• Six Year Program Projects

Electronic Bidding

Note: Bid Express and eVA are individual entities.

Please note that you must obtain a Digital Id with Bid Express in order to bid electronically.  This could take up to "2 weeks".

• In Regards to Bids Being Totally Electronic
• Bid Express (Bidx) Web Site
• Getting Started with Bid Express
• Electronic Bidding Procedures
• Electronic C111 and C112 Instructions (Within the Expedite file)
• NOTICE TO BIDDERS REGARDING NEW DBE PROCEDURES/
  Page Includes a Link for Downloading Instructions
• Q & A Regarding Electronic Bidding
• FORM C48
  Regarding eVA - required registration

Prequalification, Certification and Debarment Policies

• For Information, applications on becoming prequalified, certified, debarment policies and lists

• If you have any questions regarding the prequalification process after viewing our instructions,
  please direct all inquiries to Suzanne Lucas, Prequalifications Officer, at 1-804-786-2941. 

Prequalification, Certification and Debarment Lists 

• Prequalification List
• DBE Certified List  (Department of Minority Business is providing this service. For assistance call 1-804-786-6585)
• Debarment List

The department does not guarantee its accuracy of these lists at the time of posting and does not guarantee its accuracy and completeness after this time.

Asphalt Indices

• Price and Fuel Adjustment Indices - monthly
• Steel Price Adjustment Indices - Bureau of Labor Statistics web page

Other Resources

• 2 Year Historical Bid Price Listing
• State Wide Averages

• District Averages

  • Schedule & Contract Internal Processes

    
    ITEM CODE TABLES LISTED BELOW ARE SPEC YEARS 2007 & 2008 - update 9/23/09

  • Standard Item Code Table  (in order of description)
    Standard Item Code Table
    Non-Standard Item Code (in order of description)
    Non-Standard Item Code Table

  • Wage Rates for the State of Virginia

  • Site Access Guidelines/Subdivision & Commercial Entrance Worksheets - Now available on line! (Excel Format)

  • The Compost Calculator can be used to estimate the amount and depth of compost (or any organic material) to amend an existing topsoil to satisfy a need for organic content (% organic by weight) in a planting substrate.

Find it by the Month

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Established in 1989, the Schedule and Contract Division's Bulletin Board System began its service to the public and construction industry by providing valuable contracting information. This website is the latest generation of our VDOT BBS system and will provide expanded resources and improved accessibility in addition to the bidding and contract administration tools you have depended on.

In our effort to provide exceptional service to the Citizens of the Commonwealth of Virginia we are proud to provide this service.