Consultant Procurement

The Virginia Department of Transportation (VDOT) procures professional services contracts for transportation projects through competitive negotiation, a selection method defined in the VPPA §2.2-4300 and in accordance with the most current professional services procurement manual.

These services are primarily procured by the following divisions:

  • Alternative Project Delivery
  • Construction
  • Environmental
  • Location and Design
  • Materials
  • Right of Way and Utilities
  • Structure and Bridge
  • Traffic Engineering
  • Transportation and Mobility Planning

Questions and comments about the program should be sent to Tracy Wood at Tracy.Wood@VDOT.Virginia.gov.


January 11, 2021 – 2021 Consultant Construction Engineering and Inspection Hourly Pay Rate Limitations 

Effective for all RFP's advertised after January 1, 2021, the inspection classification hourly maximum pay rate listed in the memorandum below will remain in effect through December 31, 2021.  
   
Consultant Construction Engineering and Inspection (CEI) Hourly Pay Rate Limitations Memorandum


January 1, 2021 – Manual for the Procurement and Management of Professional Services 

Effective January 1, 2021, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual. 
   
Manual for the Procurement and Management of Professional Services


November 16, 2020 – Alternative Technical Interview Process  

In order to continue delivering professional services procurement program during the COVID – 19 health crisis and considering the recommendations from the U.S. Centers for Disease Control and Prevention, VDOT in collaboration with the industry is making further modifications to the consultant interview process allowing Video Web Conference for the professional services procurements as follows: 

Alternative Technical Interview Process

This revised process is temporary and will be in effect for future procurements until the COVID – 19 situation is resolved. The Modified Technical Interview Process for COVID-19, revised April 5, 2020, is supereded by the process outlined in the document provided above.


June 11, 2020 – Professional Services Contract Escalation Rate for Fiscal Year 2021  

The VDOT Professional Services Contract escalation rate for Fiscal Year 2021 is 3 percent


January 2020 - Updated VDOT Travel Procedures

The VDOT Travel Procedures have been updated effective January 1, 2020. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.  
    
January 2020 VDOT Travel Procedures
   


June 24, 2019 – VDOT Consultant Procurement to Implement Bid Express (Effective July 1, 2019)

Effective July 1, 2019, VDOT will begin utilizing Bid Express by InfoTech, Inc. for the procurement of professional engineering consultant services.  After June 30, 2019, VDOT will no longer accept Expressions of Interest (EOIs) via ProjectWise.

Notifications of Requests for Proposals (RFPs) will continue to be advertised on VDOT’s Consultant Procurement website, as well as through eVA, which will direct firms to Bid Express.

Registration for Bid Express is at no cost to consultants, and is required in order to view and respond to RFPs. 

IMPORTANT NOTICE:  If your firm participated in the test procurement, the registration was for the demo/testing site only, not the live production site.  In order to view and respond to VDOT Consultant Procurement RFPs, firms must register on the live production site, (https://www.bidexpress.com).

Additional resources are provided below:

Account Registration

BidExpress FAQs

Electronic Signatures

User Guide, Create-Submit Response

Vendor Set-Up Guide
    


June 24, 2019 - Newspaper Advertisements (Effective July 1, 2019)

Newspaper Advertisement Memo
   


June 21, 2018 – Regulatory Change for Value of Small Purchases for Professional Services

Regulatory Change for Value of Small Purchases for Professional Services
   



Dec. 21, 2016 - Construction Division Consultant Contract Documentation

The VDOT Construction Division maintains documentation regarding the delivery of consultant services. The documents are available at http://www.virginiadot.org/business/const/default.asp Periodic updates are posted there.
   


April 1, 2013 - Present Workload (Backlog) for Professional Services 

Effective this date, VDOT has issued a memorandum that implements changes to the present workload computation for DBE / SWAM firms in the consultant evaluation and selection process. This memorandum is available below.

Present workload (backlog) for Professional Services Contracts 
 


Page last modified: Jan. 11, 2021